Privacy Policy

Last Updated: January 2026

This Privacy Policy describes how StratogenX ("we," "us," or "our") collects, uses, and protects your personal information when you use our legal practice management platform. We are committed to protecting your privacy and handling your data with care and transparency.

Information We Collect

Account Information

• Name and email address
• Firm or organization name
• Phone number (optional)
• Account credentials (passwords are encrypted)

Integration Data

• Zoom OAuth tokens (for video conferencing and meeting scheduling)
• Google Calendar OAuth tokens (used to schedule meetings and generate Google Meet links)
• Meeting metadata (titles, participants, dates, descriptions)

Usage Data

• Case files and documents you upload
• Legal research queries and AI interactions
• Billing and time tracking records
• Client information you enter into the system

Technical Information

• IP address and browser type
• Device information and operating system
• Log data and error reports

How We Use Your Information

We use the information we collect to:

• Provide and maintain our services
• Process your requests (case management, document storage, meeting scheduling)
• Send service-related notifications (meeting invites, system updates)
• Improve platform features and user experience
• Provide customer support and respond to your inquiries
• Detect and prevent fraud or abuse
• Comply with legal obligations

We do not use your case data or documents to train AI models. We use AWS Bedrock's pre-trained models to provide AI-powered features, and your data remains private and isolated.

Data Sharing and Disclosure

We do not sell or share your personal information with third parties for marketing purposes.

We may share your information only in the following limited circumstances:

• Service Providers: We use trusted third-party services (AWS, Zoom, Google Meet, Google Voice, Pinecone) to operate our platform. These providers operate under their own privacy policies and industry-standard data protection agreements.
• Legal Requirements: We may disclose information if required by law, court order, or government request.
• Business Transfers: If StratogenX is acquired or merged, your data may be transferred to the new entity.
• With Your Consent: We may share data when you explicitly authorize us to do so.

Zoom User Data

StratogenX's use of information received from Zoom APIs adheres to Zoom's API Terms of Service and data protection requirements.

We access Zoom meeting data only to provide video conferencing and meeting scheduling features within the StratogenX platform. This includes creating, updating, and managing Zoom meetings on your behalf. We do not use Zoom user data for advertising, marketing to third parties, profiling, or any purpose unrelated to providing the core meeting management features of the application.

Users may revoke StratogenX's access to their Zoom account at any time from their Zoom Account settings or from within the StratogenX application. When access is revoked or the user disconnects their Zoom account, any stored OAuth tokens and related Zoom meeting data are deleted from our systems within a reasonable time, unless retention is required for legal or operational purposes.

Google User Data

StratogenX's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

We access Google Calendar data only to provide core scheduling and calendar synchronization features within the StratogenX platform. We do not use Google user data for advertising, profiling, or any purpose unrelated to providing and improving the user-facing features of the application.

Users may revoke StratogenX's access to their Google account at any time from their Google Account security settings or from within the StratogenX application. When access is revoked or the user disconnects their Google account, any stored tokens and related Google Calendar data are deleted from our systems within a reasonable time, unless retention is required for legal or operational purposes.

Data Storage and Security

Your data is stored securely on Amazon Web Services (AWS) infrastructure in the United States. We implement industry-standard security measures including:

• Encryption in transit (HTTPS/TLS) and at rest (AES-256)
• Access controls and authentication (AWS Cognito)
• Regular security audits and monitoring
• Multi-tenant data isolation to prevent cross-firm access

While we take extensive precautions, no system is completely secure. You are responsible for maintaining the confidentiality of your account credentials.

Your Rights

You have the following rights regarding your personal data:

• Access: You can request a copy of all personal data we hold about you.
• Correction: You can update or correct your account information at any time.
• Deletion: You can request deletion of your account and associated data.
• Export: You can export your case files, documents, and other data.
• Opt-Out: You can unsubscribe from marketing emails (service emails are still required).

To exercise these rights, contact us at info@stratogenx.com

Data Retention

We retain your data for as long as your account is active or as needed to provide services. After account deletion, we provide a grace period for data export, after which data is permanently deleted. Some data may be retained longer if required by law or for legitimate business purposes (e.g., billing records, legal disputes).

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the service. Your continued use of StratogenX after changes constitutes acceptance of the updated policy.

Privacy Questions?

If you have questions about this Privacy Policy or how we handle your data, please contact us at info@stratogenx.com